What Pennylane data does Well pull into Xero?

Pennylane streams supplier and customer invoices, contacts, and VAT detail read over Pennylane's MCP server to Well over its MCP server. After Well resolves the counterparty and assigns a confidence score, the matched record posts to Xero as draft bills via email-in, with contact, dates, totals, line items, and tax type extracted by Hubdoc, with the Pennylane event ID preserved on the entry for audit.

How often does Pennylane data sync to Xero?

Pennylane pushes events to Well over its MCP server, so most records land within seconds of the underlying action. Each event is matched immediately and reaches Xero within a confidence window: above 85% it posts, 55-85% queues for review, below 55% is refused.

Will every Pennylane record post to Xero automatically?

Not always. Within seconds of Pennylane firing the event, Well scores the record on field completeness, counterparty strength, and policy fit. Above the 85% default auto-link threshold Well forwards the reconciled document to your Xero email-in address and Xero drafts the record from it for you to confirm. Between 55% and 85% the record waits in the review queue with the alternative matches ranked. Below the 55% default review threshold the record is refused and the candidate list kept so you can pin the right entry by hand.

Does Well handle multi-currency records between Pennylane and Xero?

Pennylane carries the original transaction currency on every record and Xero natively ledgers in multiple currencies. Well preserves the original amount, applies your Xero chart-of-accounts conversion rules at posting time, and both the source and converted amounts ride on the document Well forwards to Xero, so the Xero entry you post keeps both sides of the trade.

Can I customise which Pennylane fields are sent to Xero?

The default mapping covers every Pennylane field your Xero chart of accounts accepts (counterparty, amount, currency, reference, tax). From the integration settings page you can override mappings field-by-field, attach computed values from your connected data (GL code, project tag, tax bucket), or ignore fields Xero does not need. Custom mappings are versioned and apply only to records reconciled after the change, so anything you have already reviewed and posted in Xero is left exactly as it stands.

How does Well authenticate with Pennylane and Xero?

Pennylane's MCP server handles authorisation directly; Well receives an access token through Dynamic Client Registration and never sees raw user credentials. For the delivery side, Well forwards the reconciled document to your Xero email-in address once it clears the matching threshold; Xero creates the draft record from it and you confirm and post it. Well holds no write credential to Xero. Tokens are encrypted in transit under TLS 1.3. Anything Well holds between Pennylane and Xero is encrypted at rest and handled in line with GDPR.

Pennylane to Xero

AvailableNative · PennylaneNative · Xero

Connect Pennylane to Xero with Well

Move Pennylane invoices and contacts through Well and into Xero as draft bills, with the audit trail kept on every record.

Connect both toolsView all integrations

Pennylane

Source

The Pennylane integration creates a bidirectional bridge between Well and your accounting workspace.

Xero

Target

The Xero integration connects Well to your accounting platform for bidirectional data flow.

Why this pair

Pennylane is the French SMB ledger; Xero is the international one.

Groups that keep their French entity on Pennylane and an overseas entity on Xero have to keep the two sets of books speaking to each other in different currencies and tax regimes. Connecting Pennylane to Xero through Well reads Pennylane invoices and contacts via Well's OAuth-proxy MCP server, matches each against the Xero contact and bill list with the EUR amount carried on the document, and forwards the matched PDF to Xero's email-in. Hubdoc creates the draft bill with VAT and totals extracted; your team confirms the Xero tracking category and tax rate for the right entity.

What Well does between Pennylane and Xero

One-way: Pennylane into Well into Xero
Sync mode: Real-time MCP push
Events arrive in seconds

Trigger from Pennylane

5 events · pick one

Well engine·recipe·When a Pennylane customer invoice is read

Source

from payment · live webhook

Aldercroft Trading

via Pennylane

Invoice

When a Pennylane customer invoice is read

INV-1284 · 22 Apr 2026€1,284.00

Extract

5 fields read from Pennylane

5 fields read

CustomerAldercroft Trading
Invoice numberINV-1284
Issue date22 Apr 2026
Total€1,284.00
CurrencyEUR

Enrich

against your historical record graph

4 fields added

Customer recordAldercroft Trading
Domainaldercroft.co.uk
Tax idGB987604123
Sales journalVE · 2026

Confidence97%

<55% refused55–85% review≥85% auto-posts

Post

post as draft bills

Create a draft bill in Xero

auto-posted

posted

TypeBill
VendorAldercroft Trading
Amount€1,284.00
LedgerVE · 2026
Source docattached
Confidence97%

audit linkto Xero

Action in Xero

2 compatible with this trigger

Create a draft bill in XeroResolve a Xero contact from the document

Workflows Pennylane and Xero unlock together.

01Featured

Mirror an invoice into Xero

Well reads an invoice from Pennylane and forwards it to your Xero email-in address, so the same record exists in both without anyone re-keying it.

Match against records Well reads from Xero

Well reads your contacts and invoices from Xero and checks each Pennylane document against them, so it lands matched rather than as a fresh unknown.

Resolve the counterparty

Well reads the company behind a Pennylane invoice and attaches it to the document forwarded to Xero, so the party is verified.

Keep the Pennylane record attached

The Pennylane invoice reference travels with the document forwarded to Xero, so each entry traces back to the record it came from.

11 signals and actions across Pennylane and Xero

When a Pennylane supplier invoice is read
Pulls Pennylane supplier invoices with the supplier, amount, due date, and VAT. Forwarded to Xero's email-in via Hubdoc; Hubdoc extracts contact, dates, totals, and tax type into a draft bill.
Trigger·Invoice
When a Pennylane payment is read
Reads the payment recorded against a Pennylane invoice with method and amount. Forwarded to Xero's email-in via Hubdoc; Hubdoc extracts contact, dates, totals, and tax type into a draft bill.
Trigger·Payment method
When a Pennylane bank account is read
Pulls the bank accounts linked in Pennylane with currency and holder detail. Forwarded to Xero's email-in via Hubdoc; Hubdoc extracts contact, dates, totals, and tax type into a draft bill.
Trigger·Account
When a Pennylane customer invoice is read
Pulls Pennylane customer invoices with line items, customer, totals, and VAT. Forwarded to Xero's email-in via Hubdoc; Hubdoc extracts contact, dates, totals, and tax type into a draft bill.
Trigger·Invoice
When a Pennylane credit note is read
Captures Pennylane credit notes with the linked invoice, totals, and VAT so refunds reconcile correctly. Forwarded to Xero's email-in via Hubdoc; Hubdoc extracts contact, dates, totals, and tax type into a draft bill.
Trigger·Invoice
When a Pennylane customer is read
Pulls Pennylane company customers with name, registration number, and billing detail. Forwarded to Xero's email-in via Hubdoc; Hubdoc extracts contact, dates, totals, and tax type into a draft bill.
Trigger·Company
When a Pennylane transaction is read
Captures the bank transactions Pennylane holds with amount, date, and counterparty. Forwarded to Xero's email-in via Hubdoc; Hubdoc extracts contact, dates, totals, and tax type into a draft bill.
Trigger·Transaction
Attach the file to the Xero record
Hubdoc stores the original PDF on the draft bill as the source attachment.
Action·Document
Create a draft bill in Xero
Well forwards the PDF to your Xero email-in address; Xero creates a draft bill via Hubdoc with contact, dates, totals, line items, and tax type pre-filled. You review and post.
Action·Invoice

Reference

Field mapping for Pennylane → Xero

16 fields across 3 record types, open to see the full table.

Invoice fields

8 fields flow from Pennylane into Xero.

Pennylane field	Label		Xero field	Label
invoice.amount.total	Total amount	→	Total	Total
invoice.currency	Currency	→	CurrencyCode	Currency
invoice.date.issue_date	Invoice date	→	Date	Bill date
invoice.deadline.due_date	Due date	→	DueDate	Due date
invoice.invoice_number	Reference	→	InvoiceNumber	Invoice number
invoice.vat_amount.tax	VAT	→	TotalTax	Tax
invoice.pre_tax_amount.subtotal	Subtotal	→	SubTotal	Subtotal
invoice.id	Pennylane id	→	Reference	Reference

Transaction fields

5 fields flow from Pennylane into Xero.

Pennylane field	Label		Xero field	Label
transaction.amount	Amount	→	Total	Amount
transaction.currency	Currency	→	CurrencyCode	Currency
transaction.date.created	Execution date	→	Date	Transaction date
transaction.label.description	Label	→	Reference	Reference
transaction.id	Transaction id	→	BankTransactionID	Bank line id

Company fields

3 fields flow from Pennylane into Xero.

Pennylane field	Label		Xero field	Label
customer.name	Customer name	→	Name	Contact name
customer.website	Website	→	Website	Website
customer.vat_number.tax_id	VAT number	→	TaxNumber	Tax number

Connect Pennylane and Xero in three steps.

1
Connect Pennylane
Click Connect with Pennylane; Well's OAuth proxy handles Pennylane authorisation through Dynamic Client Registration. Pennylane's MCP server registers a read-scoped Well client through DCR; no credential paste, no shared secret.
- AuthOAuth 2.0
2
Map your accounts
Well discovers Pennylane's supplier and customer invoices, contacts, and VAT detail read over Pennylane's MCP server and the the Xero draft bills queue populated by Hubdoc. Match candidates are scored on counterparty, amount, date, and reference; above 85% confidence the link posts automatically, below it the candidate set queues for sign-off.
- Auto-post above85% confidence
- Overridemanual anytime
3
Connect Xero
Click Connect with Xero; Well's OAuth proxy handles Xero authorisation through Dynamic Client Registration. Xero's MCP server registers a write-scoped Well client through DCR; no credential paste, no shared secret.
- AuthOAuth 2.0
- First syncup to an hour

44 agent skills run on Pennylane and Xero.

Each one answers a question from the data this pair brings in. The required ones return nothing until a source like it is connected.

Needs a source like these

Runway

Know how many months of cash you have at your current burn, with both sides of the division shown.

Cash position

Know how much cash you hold right now, with the accounts counted and the ones left out both stated.

Cost structure

See where your company's money actually goes, no spreadsheets required.

Payment and invoice lookup

Find what payment settled an invoice, or catch every payment that never got one.

Burn rate

Know what you spend in an average month over a window you can see, with the months that carried no spend counted.

Cash forecast

See the settled month-end cash series and where the line goes from the last complete month.

Cash flow bridge

See how the month moved from opening cash to closing cash, with whatever does not reconcile named as its own step.

Missing supplier invoices

See which suppliers owe you paperwork, before your accountant asks.

Assign missing invoices

Put a name on every settled expense that still has no invoice.

Missing invoice sweep

Walk the whole month-end sweep in one prompt.

Close the books

Drive the month-end close from open to sent to your accounting tool.

Categorize your suppliers

Close the category gaps behind your spend before you close a month.

Board pack

The board numbers in one pass, each with its scope and its window stated.

Subscription spend

See which suppliers you pay on a schedule, what each costs a month, and how that spend moved.

Subscription actions

Cancel a subscription, ask for a better price or contest a double debit, with your bank's facts in the email.

Prefill Form 1120

Get page 1 of your 1120 back as a PDF with your own book figures already in the boxes, and a list of every box left for your preparer.

Prefill Form 1099-NEC

Get one 1099-NEC per contractor back as a PDF with your own posted figures already in box 1, and the list of payees you cannot file for yet.

Unposted and blocked

See what in a month has not reached the ledger, and which pile each item sits in.

Check bank and books

Check that your bank and your books match, and re-run what missed rows.

VAT radar

See the net VAT your posted ledger shows for a quarter and which invoices to fix first.

Accounting reports

Read your profit and loss or balance sheet straight from QuickBooks or Xero.

Answers better with these connected

Receivables aging

See who owes you money, and how long they have been sitting on it.

Bills due

See what you owe and when, ordered by due date with a running total.

Rank clients by LTV

Find out what each customer is worth over its whole life, ranked from the most valuable down.

FX exposure

See how much of your cash and receivables sit outside your reporting currency.

Company profile

Everything you know about one company, in one view.

Missing receipts

Find the bills with no paperwork attached, before an auditor does.

Recurring revenue

Know what you can count on earning each month, averaged over real months.

Invoice fetching agents

See exactly which agents would run, before any of them does.

Convert currencies

Turn mixed currencies into one number you can actually audit.

Payables aging

See what you owe your suppliers, and how long each bill has been past due.

Compose a board

The measures you name, arranged on one board that stores the question rather than the answer.

Revenue by customer

See which customers your revenue came from in a period, ranked, with the part you could not place named.

Supplier spend register

See what you paid each supplier over a year, ranked, with the invoices that could not be placed counted beside the total.

Call and claim

Claim a refund or a compensation with the evidence in hand, and know what to say when you call.

Money back

Find the supplier refunds and VAT credits your company is still owed, with the evidence for each.

Employer cost

Read a month of payslips, or each of several months, and state, per person, gross pay plus the employee deductions and the employer charges the payslip printed, then list the payroll related bills paid from the bank that no payslip carries.

Check contractor status

For each supplier that looks like a freelancer, read the purchase invoices, the payment rail and any contract Well holds, and state the facts a requalification question turns on, next to the papers your country expects you to keep.

Uses them when they are there

Chart of accounts

Read the accounts your workspace posts to, number by number.

Import a statement

Drop a statement you already have, and get its transactions as records.

Connects and checks them

Check your connections

See what is connected, what is syncing, and what is missing.

Build your context graph

Connect your AI apps and your tools, then see your business as one context graph.

Connect your bank

Get the bank feed in, and confirm it is really live.

Tax id chase

The companies you deal with that carry no tax identifier, listed before year end.

Browse all skills

How Pennylane and Xero stay secure with Well

Well connects to Pennylane through its MCP server, which issues short-lived access tokens via Dynamic Client Registration. Well never holds a long-lived Pennylane secret; the server refreshes its own tokens on each session. Anything Well holds between Pennylane and Xero is encrypted at rest and handled in line with GDPR.

MCP server authEncrypted at restGDPR compliant

Scopes Well requestswellapp.ai/v1/mcps/pennylane/mcp

Read Pennylane records
Scoped to supplier and customer invoices, contacts, and VAT detail read over Pennylane's MCP server. No access to anything else in your Pennylane account.
granted
Deliver documents to your Xero inbox
Well forwards the extracted document to your Xero email-in address; Xero reads draft bills via email-in, with contact, dates, totals, and related records from it and you review and post. No write credential to Xero is requested.
granted
Modify or delete Pennylane records
Not granted. Pennylane is read-only on Well's side; the source of truth never moves.
refused
Read other workspaces' data
Not granted. A session resolves only to the workspaces your account belongs to, and Well checks that membership before it returns any record.
refused

Disconnect any time from Well settings or Pennylane’s admin panel.

Frequently asked questions about Pennylane and Xero on Well

01What Pennylane data does Well pull into Xero?: Pennylane streams supplier and customer invoices, contacts, and VAT detail read over Pennylane's MCP server to Well over its MCP server. After Well resolves the counterparty and assigns a confidence score, the matched record posts to Xero as draft bills via email-in, with contact, dates, totals, line items, and tax type extracted by Hubdoc, with the Pennylane event ID preserved on the entry for audit.
02How often does Pennylane data sync to Xero?: Pennylane pushes events to Well over its MCP server, so most records land within seconds of the underlying action. Each event is matched immediately and reaches Xero within a confidence window: above 85% it posts, 55-85% queues for review, below 55% is refused.
03Will every Pennylane record post to Xero automatically?: Not always. Within seconds of Pennylane firing the event, Well scores the record on field completeness, counterparty strength, and policy fit. Above the 85% default auto-link threshold Well forwards the reconciled document to your Xero email-in address and Xero drafts the record from it for you to confirm. Between 55% and 85% the record waits in the review queue with the alternative matches ranked. Below the 55% default review threshold the record is refused and the candidate list kept so you can pin the right entry by hand.
04Does Well handle multi-currency records between Pennylane and Xero?: Pennylane carries the original transaction currency on every record and Xero natively ledgers in multiple currencies. Well preserves the original amount, applies your Xero chart-of-accounts conversion rules at posting time, and both the source and converted amounts ride on the document Well forwards to Xero, so the Xero entry you post keeps both sides of the trade.
05Can I customise which Pennylane fields are sent to Xero?: The default mapping covers every Pennylane field your Xero chart of accounts accepts (counterparty, amount, currency, reference, tax). From the integration settings page you can override mappings field-by-field, attach computed values from your connected data (GL code, project tag, tax bucket), or ignore fields Xero does not need. Custom mappings are versioned and apply only to records reconciled after the change, so anything you have already reviewed and posted in Xero is left exactly as it stands.
06How does Well authenticate with Pennylane and Xero?: Pennylane's MCP server handles authorisation directly; Well receives an access token through Dynamic Client Registration and never sees raw user credentials. For the delivery side, Well forwards the reconciled document to your Xero email-in address once it clears the matching threshold; Xero creates the draft record from it and you confirm and post it. Well holds no write credential to Xero. Tokens are encrypted in transit under TLS 1.3. Anything Well holds between Pennylane and Xero is encrypted at rest and handled in line with GDPR.