Invoice from one sentence
Tell Well who to bill and what for. It drafts the invoice on your own design, sends it, and matches the payment when it lands. Put it on a schedule and it repeats without you.
Invoicing is the same twenty minutes, again
Nothing about the work changed. You are still the one opening a template, retyping a tax id, and remembering who has not paid.
Duplicate
You keep one invoice file and copy it every time. Change the number, the date, the client, the lines. Export. Try to remember which copy you already sent.
Retype
Twelve fields for one line of work. Look up their tax id again. Check the VAT rate again. Get the due date right, because they will hold the payment if you do not.
Repeat
Same client, same amount, same day of the month. You still do it by hand, and you do it late in the weeks you are busiest.
Send
Attach the PDF. Write the message. CC whoever asked to be CC'd. Then wonder, three weeks later, whether it ever arrived.
Match
Money lands in the bank under a reference nobody recognizes. Which invoice was that? Open the spreadsheet. Guess.
One sentence is the whole form
Tell Well who to bill and what for, in a session. It builds a real invoice from the details you gave it, shows you the whole thing, and creates nothing until you say yes. It never invents a price, a tax id, or a due date. If something is missing, it asks.
- Line items, quantities, VAT per rate, and totals that cannot disagree with the lines
- Reuses the client's saved record instead of making you retype a tax id
- 164 currencies, converted into your base currency on the record
- A print-ready PDF attached to the invoice, not a file left in a folder
Draft invoice
Nothing created until you confirm
Draft an invoice for Acme Corp, 2,500 for consulting, net 30.
Acme Corp
Tax id FR40303265045
Due
28 Aug
Two designs, both ready to send
Every invoice Well renders is set in one of two designs that ship with it. Same data, same fields, same totals. They differ in the voice they speak in, and statement is the one you get unless you say otherwise.
Your company SAS
- Reference
- INV-0091
- Issued
- 29 Jul 2026
- Due
- 28 Aug 2026
From
Your company SAS
VAT FR12345678901
Bill to
Acme Corp
VAT FR40303265045
| Description | Qty | Amount |
|---|---|---|
| Consulting | 1 | 2,500.00 |
- Subtotal excl. VAT
- EUR 2,500.00
- VAT 20%
- EUR 500.00
- Total due
- EUR 3,000.00
Payment details
Your company SAS
IBAN FR76 3000 6000 0112 3456 7890 189
BIC AGRIFRPP
Statement
The default. Proportional type, hairline rules instead of boxes, two ink levels, and the amount stated once. Reads like a document your accountant has seen a thousand times, which is the point.
Your company SAS
- Ref
- INV-0091
- Issued
- 29 Jul 2026
- Due
- 28 Aug 2026 · Net 30
[ From ]
Your company SAS
VAT FR12345678901
[ Bill to ]
Acme Corp
VAT FR40303265045
| Description | Qty | Amount |
|---|---|---|
| Consulting | 1 | 2,500.00 |
- Subtotal excl. VAT
- EUR 2,500.00
- VAT 20%
- EUR 500.00
- Total due
- EUR 3,000.00
[ Payment ]
IBAN FR76 3000 6000 0112 3456 7890 189
BIC AGRIFRPP
Terminal
Monospace, inside a dashed frame with corner marks and bracketed labels. Every column lines up because every character is the same width. For people who would rather their paperwork looked like a receipt than a letter.
Upload your invoice. It keeps using it
If neither design above is yours, drop in the invoice you already send and Well takes the layout from it: your logo, your type, your field order, your footer. Every invoice it issues after that comes out on that layout, so nothing downstream of you has to change.
- Your numbering stays yours, Well issues against the reference you give it
- Logo, colours and type read off the file you uploaded
- Your payment block, with the IBAN and BIC you already use
- The same design on a one-off and on every run of a schedule
Invoice design
Taken from your file
Logo, type, field order and footer carry over. Your numbering stays yours.
Set it once. It invoices every month
Put a recurring invoice on a schedule and Well issues it on the day, on your design, and sends it to the client. You review the first run the same way you review a one-off. After that it repeats, and you get told what went out rather than asked to do it.
- Monthly, quarterly, or a day of your choosing
- Pause a schedule, skip one run, or change the amount before it goes
- Every run lands as its own invoice record, with its own PDF
- A run that cannot go out tells you why instead of failing quietly
Recurring · Acme Corp
Monthly, on the 1st
Next run
1 Sept · EUR 3,000.00
The payment matches itself
When the money lands, Well links it to the invoice and says why. Above 0.85 confidence it links on its own. Between 0.55 and 0.85 it hands you the decision instead of guessing. When two candidates tie, both go to review rather than one being picked for you.
- Every link carries its reasoning, citing the memo, the amount, the date, the vendor or the exchange rate
- Partial payments, overpayments and fee deductions are modelled, not rounded away
- A cross-currency payment keeps both figures and the rate between them
- A link you approve is marked as yours, and nothing downgrades it later
Acme Corp · EUR 3,000.00
Linked automatically
Invoice
Acme Corp · consulting
Issued 29 Jul · due 28 Aug · EUR 3,000.00
Transaction
ACME CORP SEPA credit
Booked 26 Aug · Qonto · EUR 3,000.00
The memo names the client, the amount is exact, and the credit lands two days before the due date.
The invoices you receive, too
The same graph holds the other direction. Well collects the invoices behind your spending, reads every line, and tells you which ones are missing: a categorized expense with nothing to back it up is a gap, grouped by supplier, with three ways to close it.
- Mail, connectors, supplier portals, a photo, or dropped into a session
- Twenty-nine header fields per document, each carrying the text it was read from
- 341 providers in the portal catalog, fetched in your own browser on your click
Missing invoices · August 2026
12 charges, 4 suppliers
Six ways an invoice reaches Well
Connect a source once and its invoices keep arriving. Drop the rest in yourself, in whatever shape they came to you.
Your mail
Gmail and Outlook.
- Every PDF attachment on an invoice thread
- Nine keywords, English and French
- Pulled on each sync, no forwarding needed
Your tools
18 connectors carry invoices.
- Stripe, Qonto, Pennylane, Xero, QuickBooks
- PayPal, Square, Deel, Paddle, Lago, Zoho
- The invoice and the payment land in one graph
Supplier portals
341 providers in the catalog.
- The Chrome extension signs in where you already have an account
- It downloads the PDF and hands it to Well
- It runs in your browser, on your click
Photos and screenshots
No text layer required.
- A phone photo of a paper receipt
- A screenshot of a confirmation page
- JPG, PNG, HEIC, HEIF, AVIF, WebP, GIF
Drop it in
Straight into a session.
- Drag the file into the conversation
- PDF, TXT, CSV, XML and every image format
- Well reads it and files it while you watch
API and MCP
For everything else.
- POST the document to /v1/documents
- Or let an agent send it over MCP
- Same extraction, same matching, same graph
Where every invoice lands
Each invoice becomes a double-entry journal draft with a ledger account on every line. VAT collected and VAT deductible stay separate figures, so a French CA3 prefills from the same export your accountant downloads.
- Drafts you validate, then lock on close, with a legal sequence number that never moves
- Download as CSV, or as a statutory FEC file under its regulated filename
- Your accountant keeps their own tool. Well hands over a file, it does not write into their ledger
Journal draft · Acme Corp
Balanced, awaiting validation
VAT collected
EUR 500.00
VAT deductible
EUR 108.00
Coming to invoicing
What is next on the issuing side, and not in the product yet.
Payment links
Let a customer pay the invoice from the invoice, and settle the match on arrival.
E-invoicing formats
Factur-X and Peppol, for the mandates arriving across the EU. Today Well reads and renders PDFs.
Reminders
Chase an invoice that went past its due date, on a sequence you set once.
Client portal
One place a customer sees everything you have billed them, and what is still open.
Invoicing tools make you open the tool
Plenty of products will issue an invoice on a schedule. They all start with a form, none of them run on the design you already use, and none of them collect the invoices coming the other way.
| Capability | Well | Stripe Invoicing | FreshBooks | Pennylane | Midday |
|---|---|---|---|---|---|
| Drafts an invoice from one sentence | Supported | Not supported | Not supported | Not supported | Partial |
| Issues on your own uploaded design | Supported | Logo only | Templates | Templates | Templates |
| Puts it on a schedule from the same sentence | Supported | Via form | Via form | Via form | Not supported |
| Matches the payment to the invoice | Both directions | Stripe only | Partial | Supported | Not supported |
| Says why it matched | Supported | Not supported | Not supported | Not supported | Not supported |
| Collects the invoices you receive | 341 portals | Not supported | Not supported | Partial | Partial |
| Posts a double-entry journal draft | Supported | Not supported | Partial | Supported | Not supported |
Frequently asked questions
What exactly do I have to type?
Who to bill and what for. Something like "draft an invoice for Acme Corp, 2,500 for consulting, net 30" is enough. Well fills the rest from the client's saved record and your own company details, shows you the finished invoice, and creates nothing until you confirm. If a tax id or a due date is missing and it cannot be derived, it asks you rather than filling in something plausible.
Can it invent an amount or a due date?
No. Every field comes from what you supplied or from a record Well already holds. Nothing is guessed, and the totals on the PDF are recomputed from the line items, so the document cannot print a sum that disagrees with what it lists.
What design do my invoices come out on?
Two designs ship with Well: statement, a proportional document with hairline rules and two ink levels, and terminal, a monospace one inside a dashed frame. Statement is the default. If neither is yours, upload an invoice you already send and Well takes the layout from it instead: logo, type, field order, footer, payment block. Whichever you pick applies to a one-off and to every run of a schedule.
How do recurring invoices work?
You set the cadence once, monthly, quarterly, or a day you pick. Well issues the invoice on the day, renders it on your design, and sends it to the client. Each run is its own invoice record with its own PDF, so the history stays auditable. You can pause a schedule, skip a single run, or change the amount before it goes out.
Does my own invoice numbering stay mine?
Yes. Well issues against the reference you give it rather than imposing a sequence of its own, so an existing numbering scheme carries through untouched. That matters if your accountant, your ledger, or your jurisdiction already expects a particular format.
What happens when the client pays?
Well links the payment to the invoice and tells you why it matched, citing the memo, the amount, the date or the exchange rate. Above 0.85 confidence it links on its own; in the 0.55 to 0.85 band it creates a review task instead of guessing. Partial payments, overpayments and fee deductions are modelled rather than rounded away.
Can Well also handle the invoices I receive?
Yes, and that is the half most tools skip. Well collects supplier invoices from your mail, your connected tools, and 341 vendor portals through the Chrome extension, reads every line, and flags any categorized expense with no document behind it. Both directions sit in one graph, which is what lets the same export serve your accountant.
Send your next invoice from a sentence
Connect a bank and tell Well who to bill. The first invoice takes a sentence, and the one after that takes nothing at all.